Visuals@Work™ for Work

Visuals@Work™ for Work

We offer interactive visual methods and processes that can make your planning sessions, meetings and conference discussions more meaningful, engaging, and effective.

Types of Meetings We Specialize In

- Strategic: Mission/Vision/Values, Future-building, Kick-offs, Change Initiatives
- Informational: Knowledge Transfer, Team, Departmental
- Leadership: Board, Steering Committee, Management
- Retreats: Staff, Team, Board, Leadership
- Planning: Projects, Decisions, Knowledge-sharing, Scheduling

You Have a Choice

When planning an important meeting or event, you have a choice as to how you want it to unfold:

Same Old Way & New Visual Approach

Picture This…

Here’s just one example of visual thinking in action. Imagine a group of senior managers and executives who have gathered to work on the strategic direction for their organization. Using the “same old way”, a group like this often conducts its meetings in ornate boardrooms dominated by long, wide tables. People are seated on each side of the table and discussions flow in predictable patterns. The lack of creative working space does little to promote real engagement, conversation and collaboration. In fact, the group could find itself in that room for days without making meaningful progress or becoming fully engaged in the process.

Now change the scene a bit. Using the new visual approach, the same group meets in a more open room, with plenty of whiteboard space or chart paper available. Early in the discussion, a visual facilitator takes a couple of minutes to sketch a frame of reference for the strategic planning process. It’s a visual metaphor that includes just four simple elements: a mountain, a ladder, a crevasse, and an image of the sun setting behind the mountains.

New Visual Approach

The mountain represents the main challenge, the crevasse could represent an obstacle to overcome, the ladder is a tool used to get past the obstacle, and the sunset is the ultimate end goal. Combine these elements into one large drawing in the meeting room and the visual metaphor represents most of the main elements of an engaging strategic discussion.

This simple visual template provides an opening for the group to explore other challenges the company could face. When looking at the ladder and how it is used to get over the crevasse, the discussion could shift to listing the types of tools the management team might use to tackle other challenges along the way. When looking at the sun peeking out behind the mountain furthest in the distance, the team focuses on the desired end goal and the feelings they might have when they get over the other side: achievement, exhilaration, pride in the team, and success. As the meeting continues, words, text and other pictures are added to the image. Participants focus their attention on the visual thinking process, and contributions are made visible for everyone to see while the discussion occurs.

It is clear that the interactive visual approach is better for this type of meeting. Based on research into the use of visual metaphors and templates, the findings are highly conclusive: they promote recall and comprehension, improve knowledge-sharing, lead to higher levels of collaboration, and result in better decision making processes.

Our Process

Every visually-facilitated meeting is designed to achieve success and to meet your specific requirements. A wide variety of visual methods, themes and templates are available and we will suggest which would be most suitable to capture the content and focus of your event.

Before the Meeting or Event:

At our initial engagement meeting, we will discuss expectations, present a range of possible visual approaches, and confirm desired outcomes. We will send you a draft proposal outlining the terms and expectations and how we plan to deliver on all of the desired outcomes. Once we’ve reached agreement on the details, your 50% deposit will secure the date.

Ongoing consultation will ensure that the processes we use (templates, graphics, wall charts or output designs) and the scope of the engagement are in accordance with client expectations.

Before the actual meeting or event takes place, clients are free to offer final suggestions or outline other objectives. This ensures a common understanding between each client and the Visuals@Work™ team.

During the Meeting or Event:

We visually facilitate the event using an array of visual methods and processes. Participants are engaged through the use of a whole-brain approach: visual, auditory, verbal and kinesthetic.

Considering the nature of each engagement, we combine the optimal mix of paper-based and digital visual facilitation methods.

Paper-based: Information, discussions and insights are captured and recorded on wall-sized charts (approx. 4’ x 8’) using icons, color and key words. Visual charts are created in real time, promoting group collaboration and engagement. Digital copies of the visual charts can be created.

Digital: We use a computer software program to visually capture and highlight group discussions and processes. It is a highly interactive approach that allows for virtual participation from multiple locations.

After the Meeting or Event:

The final deliverables are produced and distributed in accordance with the engagement agreement. If wall-chart graphics have been created, these may be digitized upon request so that they can be easily shared throughout the organization. Digital versions are ideal for company intranet or wiki sites, and for future reference, benchmarking and information-sharing.

Contact us
to discuss how our interactive visual processes can make your planning sessions, meetings, projects, and conferences more meaningful, engaging and effective.